Ward Budget Policy

 

MACCLESFIELD TOWN COUNCIL

 

 

WARD BUDGET POLICY

 

  

Document Version Control

Document Title: Ward Budget Policy

 

Version No. Date Change Made New Version No. Changes Made By (initial) Comment
00.01       New Policy to be approved at MTC 29.03.21

Agenda item 10.8
1.00 Mar 2021     Approved at MTC Full Council

Agenda item 10.9
2.00 Jun 2023   LS/NM Added a deadline before Finance Committee Meetings and request Cllrs submitting an application attend the Finance Committee meeting.
3.00 Mar 2023   LS Change in the decision making policy

 

 

Contents

  1. Introduction
  2. What can the funding be used for?
  3. How to apply
  4. Decision Making Process
  5. Monitoring and Evaluation
  6. Important Considerations

Appendix 1: Application Form

 

 

 

  1. Introduction

 

Macclesfield Town Council sets aside a grant fund for each ward in Macclesfield, so Councillors have more control of the money that it currently spends within its communities. It is of the understanding that ward Councillors are much more familiar with the issues and needs of residents living in their wards.

The amount given would be up to £2000 per ward per year. Where there are 2 Councillors on a ward, they both have to agree the proposed expenditure.

 

  1. What can the funding be used for?

We do not expect every grant for projects on wards to come from this budget, where groups are eligible for our other grant programmes, we would encourage them to apply in the usual way.

This budget is designed for Councillors to be able to support residents on their wards in the following ways:

  • Bins / benches – capital equipment.
  • Support projects or events on the ward being held by other groups.
  • Plants and public realm improvements / community gardens.

 

  1. How to apply

The application process is simple and straightforward. Councillors will be responsible for filling in the applications and submitting them to the Clerk The application form can be found in Appendix 1 and on the MTC website.

 

  1. Decision Making Process

For a grant to be successful it will need agreement from both ward Councillors (if applicable) and an agreement from the Clerk or Assistant Town Clerk and the Chair or Vice Chair of Finance. This can be done via email. All projects will be presented at Finance Committee when agreed.

 

  1. Monitoring and Evaluation:

  • A summation of the project outcomes.
  • A photograph (s) if appropriate.
  • Appropriate publicity for MTC e.g. Social Media, local paper etc.
  • Using hashtag #MacclesfieldCommunities
  • Quotes for people who have benefited from the project.

 

  1. Important Considerations:

  • Data Protection 2018/UK GDPR – you will need consent to publicise from Individuals and small groups.
  • Safeguarding for projects that involve children.
  • The Ward Councillor applying will be responsible for updating on the project.
  • The application may be shared with CVSCE, as part of a data sharing agreement.

 

 

 

Appendix 1 : Macclesfield Town Council Ward Budget Application Form

 

Name of Ward  

 

 

Tell us about the project?

 

 

 

 

 

How will residents benefit from this?

 

 

 

 

 

 

How will residents help the project?

 

 

 

 

 

 

What difference do you hope this project will make?

 

 

 

 

 

 

How much will it cost?

 

 

 

 

 

Name of Ward Councillor

 

 

 

 Signature: Date:

 

 
Name of Ward Councillor

 

 

 

 Signature: Date: