Personnel Committee

Macclesfield Town Council Personnel Committee

Macclesfield Town Council Notice of Meeting

04/02/22

To Chair Cllr Fiona Wilson and Councillors Sarah Bennett-Wake and Janet Jackson.

You are hereby summoned to attend a meeting of

Macclesfield Town Council’s Personnel Committee meeting to be held at

Macclesfield Town Hall

on

15^th February 2022

commencing at 5pm,

for the purpose of transacting the business shown on the attached agenda.

With thanks,

Laura Smith

Town Clerk

Agenda of the meeting to be held on 15^th February 2022 5pm at Macclesfield Town Hall.

1.     Apologies for Absence

2.     Declarations of Interest

3.     Minutes of the Personnel Committee Meeting held on 4^th May 2021

To approve the minutes.

4.     Matters Arising from the Minutes

To discuss any matters arising.

5.     Governance Review

Action: To discuss and approve the following policies to go to Full Council March 2022

5.1 Toil Policy

5.2 Risk Assessment

5.3 Risk Register

EXCLUSION OF PUBLIC AND PRESS

Due to the personal nature of the following items to be discussed, members of the public and press will not be admitted to the meeting under the ‘Public Bodies Admissions to Meetings Act 1960’.

9.     Date, time and place of next meeting.

The date of the next meeting of the Personnel Committee is 6.30pm 11^th April 2022 its location and format to be confirmed based on current Covid-19 restrictions and guidance.

Macclesfield Town Council Personnel Committee Minutes

Minutes of the meeting held on 15^th February 2022 5pm at Macclesfield

Town Hall.

1.           Apologies for Absence

There were no apologies

2.     Declarations of Interest

There were no declarations of interest.

3.     Minutes of the Personnel Committee Meeting held on 4^th May 2021

Resolved: The minutes were approved.

4.     Matters Arising from the Minutes

Resolved: The subject of having another Town Crier and how this may be implemented will be put on the next agenda.

5.     Governance Review

Resolved: The following polices were approved to go to Full Council 21st March 2022 with the following amendments.

5.1 Toil Policy

• Point 3.0 to change sentence 5 – your to you.
• Point 4.0 to change time in lieu must be taken in the next quarter rather than within one year
• To add at the end of point 4.0 – Toil will not be exchanged for salary payments.

5.2 Risk Assessment

• To amend under Meetings heading pg 8 final point – Lateral Flow tests to be taken on the day you attend any face to face council meeting and if you test positive do not attend.

5.3 Risk Register

• To add to IT section item 3 Under Control heading – to Monitor photocopier contract and look to other ways to print documents.

Note: The clerk is ending the current photocopier contract in October 2022, and a plan will be circulated to the Finance Committee.

EXCLUSION OF PUBLIC AND PRESS

Due to the personal nature of the following items that were discussed, members of the public and press will not be admitted to the meeting under the ‘Public Bodies Admissions to Meetings Act 1960’.

6.     Recruitment Plan

7      Staff Updates

8.     Kickstart Update

9.     Date, time and place of next meeting.

The date and location of the next meeting of the Personnel Committee is to be confirmed.